Turn receipt photos into one PDF for an expense report
2026-10-05
Most expense tools accept one attachment per claim. If you have eight paper receipts and three emailed invoices, uploading them one by one wastes time and things go missing. Putting them in one PDF, in date order, usually gets approved faster.
Photograph receipts so they stay readable
- Capture the total, the date and the merchant name β those are what gets checked
- Shoot straight down; angled photos make printed totals hard to read
- Do it the day you get the receipt β thermal paper fades within weeks
Mixing photos and PDFs
Convert the photos to a PDF first, then use Merge PDF to attach the emailed invoices. Name files by date β 1005-lunch, 1012-taxi β and they go in that order.
If your company wants each receipt as its own file, zip them instead. One upload, same result.
Getting under the size limit
Phone photos run 3β5 MB each, so five receipts already push past 20 MB. Compressing at the medium setting keeps the figures legible while cutting most of the weight. Receipts only need the numbers to read clearly, so you can usually go further than with other documents.